Our Philosophy on Privacy
Credit unions in Canada have a long history of respecting the privacy of their customers. As a co-operative financial institution, we are committed to developing policies, procedures and service offerings that address privacy concerns. We continue to protect your privacy and your right to control the collection, use and disclosure of your personal information. We have procedures in place that guide our employees and directors in maintaining confidentiality.
Your credit union board of directors has adopted the Credit Union Code for the Protection of Personal Information, established related policies and procedures and appointed a privacy officer. Our employees understand the importance of the policies and procedures and follow them carefully.
To find out more, read our Privacy Code, or contact our Privacy Officer.
Protecting Your Privacy Brochure
Your Personal Information
What Is Personal Information?
Personal information is information about an identifiable individual. This includes, for example, a criminal record, employment history, financial records, address, telephone number, e-mail address, social insurance number, fingerprints, etc.
Why Do We Collect It?
We hold personal information about members to help us meet and maintain the highest standards of financial service. This information can include your name, address, age, income, use of accounts and credit history.
We obtain this information from you directly, and from the product and service arrangements you have made with or through us. Information is also obtained with your permission from credit bureaus, other financial institutions and from the references you provide us.
Your personal information is collected for one or more of the following purposes:
- To understand your needs and eligibility for products and services
- To open, maintain and administer your accounts and provide financial services that meet your needs
- To obtain credit reports and evaluate your credit rating and credit worthiness
- To administer and manage security and risk in relation to your accounts and the financial services provided to you
- To comply with legal and regulatory requirements
- To assist in dispute resolution
- To offer and provide you with other products and services of the Credit Union and of its affiliates and service suppliers
- The law requires us to ask for your social insurance number (SIN) when you open an interest bearing account. We also ask for your SIN to identify you with credit bureaus and other financial institutions for credit matching purposes. Using the SIN is the best way to ensure the credit information actually refers to you. Giving us your SIN is not a condition on service.
Who Do We Share Your Personal Information With?
We use trusted and reputable suppliers to provide cheque and statement printing, data processing, research and payment clearing services. We provide them with only that information which is necessary to perform the required services. They are not allowed to use this information for any other purpose than what we contract them for. Our suppliers and their employees are required to protect your information in a manner that is consistent with our Privacy Code.
Your information is sometimes shared within the Co-operative Financial Services Group™ of companies so we can offer you a full range of financial products and services. These affiliates include: Credit Union Members Insurance Society (CUMIS), Credential Group, Concentra Financial, The Co-operators Insurance, Credit Union Payment Services (CUPS), Collabria Financial Services Inc and Celero Solutions. Any product or service offering that is derived from this sharing of information comes directly from us and not from our affiliates.
For a complete list of our service suppliers, inquire at our office.
How can you access and verify your personal information?
You have the right to review your personal information held by Dodsland and District Credit Union and to verify its accuracy. To gain access to this information, contact us at 306.356.2155 or contact us. You can expect that it will take up to 30 days for us to gather the information. You may be charged a minimal fee to cover the expense of providing you with the information.
Should you discover upon review of your personal information that changes are required, please inform us.
The 10 Principles
The following is a summary of the 10 Principles of the Credit Union Code for the Protection of Personal Information.
- Accountability – We have designated a privacy officer who is accountable for our compliance with the principles of the code.
- Identifying Purposes – When we ask you for personal information, we will identify the purposes for which it will be used or disclosed.
- Consent – We require your knowledge and express or complied consent for the collection, use or disclosure of personal information.
- Limiting Collection – The collection of personal information is limited to the purposes we have identified for you.
- Limiting Use, Disclosure, and Retention – We will use or disclose your personal information only with your express or implied consent, or as required by law. We will retain your information for only as long as is necessary to fulfill identified purposes.
- Accuracy – We will keep your information accurate, complete and up-to-date as is necessary for the purposes for which it is to be used.
- Safeguards – We will protect your personal information with appropriate security safeguards.
- Openness – We will make specific, understandable information readily available to you about our personal information policies and practices.
- Individual Access – When you request it, we will give you access to your personal information, how we use it and who we disclose it to. You are entitled to question its accuracy, its completeness and its uses.
- Challenging Compliance – You are entitled to question the privacy officer about our compliance with any of these principles.
To obtain a copy of our Privacy Code, contact us or stop by the office.
The Privacy Officer
The privacy officer is your point of contact if you wish to raise any matters regarding the use of your personal information.
The privacy officer is responsible for monitoring information collection and data security, and ensures that other credit union employees receive appropriate training on privacy issues and their responsibilities under the code. The privacy officer also handles all privacy inquiries and personal information access requests under the code.
Depending upon the sensitivity of the information, you can provide us with your consent in writing, electronically or verbally.
We will obtain your consent in writing when you become a credit union member or when you apply for a new credit union service offering.
We may possess personal information about you that we collected prior to implementation of our privacy code, for which we do not have your express consent to use. We will continue to use that information, unless you ask us to stop using that information. This is considered implied consent.
We obtain or use your information only with your consent. We do not sell it to third parties or use it in any way we have not told you about. We obtain your consent before we:
- Obtain credit reports or check references
- Contact you about other products or services of the credit union by direct mail, email or telephone
- Share your information with our affiliates so that we can offer their products and services to you
- Disclose your information to third parties unless we are obliged to do so by law or it is required for us to provide our financial services to you
Withdrawal of your consent provides you with an opportunity to limit the uses and disclosures of your personal information should you choose to do so. You may limit or withdraw your consent at any time, subject to legal or contractual obligations. For example, your credit union is required by law to provide a record of your interest earning information to the Canada Customs and Revenue Agency.
To withdraw your consent, print and fill out the attached form and return or send to the Dodsland and District Credit Union’s Privacy Officer at:
Dodsland and District Credit Union
201 2nd Ave
PO Box 129
Dodsland, SK S0L 0V0
On our website, we collect only personal information that is required to improve the services we offer, to improve our site content and, with your permission, to contact you with information about our services. We will not share any personal information obtained on this website with any other organization without your express knowledge and consent.
You can visit all public areas of our site without providing any personal information. Our site collects only non-personal information based on a visitor’s internet protocol (IP) address (this is not personally identifiable). Information collected includes the date and time of visit, the type of Internet browser used to access the site, the referring address (the link a visitor uses to access the site). This data is used to create statistics on site usage and improve online services.
If you send us an e-mail, any information provided by you will be used only for the purposes of responding to your inquiry or acting on your request. We will not use your name or e-mail address for any other purposes without additional consent.
Links to Other Websites
Our web site contains links to other web sites that are part of, affiliated with, or have a business relationship with Dodsland and District Credit Union. When you leave our site to visit one of these other sites, the only information transferred to the new site is the fact that you came from the Dodsland and District Credit Union (www.dodslandcreditunion.com) web site. Transmission of this referring address allows other sites to monitor their own web traffic, but does not disclose any personal information about you.
If you have any concerns about how your personal information is handled or distributed, please contact us. Our privacy officer will be pleased to discuss your concerns with you.
If, for any reason, you feel your concerns were not appropriately addressed, you may then take the matter to the Office of the Privacy Commissioner in Ottawa.
At Dodsland Credit Union we are committed to protecting your privacy and safeguarding your personal and financial information. While the Internet is revolutionizing the way that we do business – providing convenient access to financial services from your home or office – we recognize that it also brings concerns about Privacy and Security.
This Privacy Statement describes how your personal information is collected, used and disclosed within our MemberDirect® Internet banking site. The MemberDirect® site is the area of our website that requires you to use your Account Number and Personal Access Code (PAC) to enter.
By accessing the MemberDirect® site, you agree to the collection, use and disclosure of your personal information for the purposes described out in this Privacy Statement.
For more information on all of our Privacy Policies and Practices please contact your credit union.
Controlled Access to your Information
To ensure that you are the only person who accesses your personal information, we restrict access to the MemberDirect® site by requiring you to enter your Account Number and PAC to login. Only you know your PAC. Our employees do not have access to your PAC, and they will not ask you to reveal it. If someone does ask you to provide your PAC to them, you should refuse to do so and contact us immediately.
You are responsible to ensure that your Account Number and PAC are not disclosed to any other person. If you disclose your Account Number or PAC to any other person or become aware of any unauthorized access, you are responsible to advise us immediately by contacting us via facsimile.
By design, our Internet banking site has many transactional functions such as transfers between accounts and bill payment functions. These transactions are all logged to ensure that your accounts are debited or credited appropriately, and that a history of each transaction is available to verify your account. We store and use your transactional information in the same fashion as if you had performed the transaction at a branch or any other service channel.
We may also use transactional information for servicing your account – for example, we may bill you for the particular transactions that you perform, or for the services that you use.
Creating a Secure Channel
To create a secure channel between your browser and our server, we use 128-bit Secure Socket Layer (SSL) encryption, the highest level available. To learn more about 128-bit SSL encryption, and our security policies, please review our security information..
Website Usage Statistics
We may collect information about how our account holders are using it.
These usage statistics are only viewed in the aggregate – and are never tied to an individual.
We use this information for purposes such as improving the pages where our account holders are having difficulties, and to ensure that we have the appropriate infrastructure in place to service future needs.
The information collected may include your IP address, your browser type and your operating system, as well as data that is passively generated as you browse our site, such as the number and types of pages visited, and the length of time spent per page and on our site overall.
Specifically, we use two kinds of cookies – session cookies and persistent cookies. A session cookie exists only for the length of your browsing session and is deleted when you close your browser. A persistent cookie is a cookie that stays on your computer after you close your browser. A persistent cookie may or may not expire on a given date.
We use a session cookie to maintain the integrity of your Internet banking session. With each page that you visit, the cookie is passed back and forth between our server and your browser. We use the cookie to distinguish your session from the many others that may be happening at the same time. Our session cookies never store any personal information, such as your name, or date of birth, or financial information, such as your accounts and balances.
Most recent browser versions allow the user to set some level of control over which cookies are accepted and how your browser uses them. Many browsers will allow you to accept cookies from only known, reliable sites that you select, such as the MemberDirect® site. If you are concerned about cookies, we encourage you to upgrade your browser to a recent version and review the Help section of your browser to learn more about its specific control features.
Memorized Accounts Feature
We use a persistent cookie to store information to help you personalize the MemberDirect® site and to make it easier to use. For example, we allow you to make the MemberDirect® login easier by remembering your Account Number and Branch within our Memorized Accounts feature. Since the Memorized Accounts feature is optional, this cookie only contains information that you have entered into it.
To ensure that someone cannot access your personal information, always exit the MemberDirect® site using the logout button located at the top of every page. When you exit using the logout button, we delete your session cookie so that your session cannot be resumed unless your Account Number and PAC are re-entered.
Enhanced Security Feature
On the login screen, our Enhanced Security feature provides you even greater control over your privacy.
When you click on the Enhanced Security checkbox, the MemberDirect® site will prevent your browser from caching(storing in the computer’s memory) those pages that you have viewed. Should you click on the “Back” button to view a previous page during a session, the page will be recalled directly from our server.Therefore,when you logout,no one will be able to view your information by clicking on the Back button,or by viewing the browser’s History.
We recommend that you use this function if you are accessing your accounts from a publicly available computer such as in a library or airport. You may also want to consider using the feature if you are using a computer at work, or a friend’s computer, to access your accounts.
Once again, it is important to remember to always logout of the MemberDirect® site using the logout button.
Automatic Session Time-outs
In the event that you leave your computer without logging out, the MemberDirect® site has been designed to end your session automatically if our system detects that you have not provided any instructions or used the browser buttons to navigate for several minutes. To restart the session, you will need to provide your PAC again.
General email is not secure since it passes through many points on its route from you to us. If you are using general email to communicate with us, we strongly recommend that you do not include personal financial information (such as account numbers) within the email as we cannot guarantee its confidentiality on route to us.
When you email us your comments, questions or instructions, you provide us your email address and we use it to correspond with you. We then store your email and our replies to you so that we can refer to them in future. By sending us information or material, you grant to us an unconditional, irrevocable license to use those materials or information and you acknowledge that we may use any ideas, concepts or techniques that you send to us for any purpose, without compensation to you.
We will not provide your email address to any third party without your consent. We may use your email address to send you information about financial products or services that we think may be of interest to you.
If you do not want us to contact you with product information by email, you may tell us so at any time and we will discontinue the practice.
If you have asked us to provide you with information on a regular basis, or if we email you information about our products or services, you may ask us to remove you from the list at any time. We intend to include instructions to unsubscribe from the list in every mailing, and on the site where you originally subscribed to the list.
In providing our complete Internet banking service, we often use external service partners and suppliers to assist us. In performing their duties, these service partners may handle components of your personal information on our behalf. We ensure through our contracts with these partners that they handle your information with the same standard of care that you have come to expect from us. Our suppliers, like our employees, are bound to maintain your confidentiality and may not use the information for unauthorized purposes.
Some of our partners require that you first register with their service to permit us to tie their functionality into the MemberDirect® site.
Registration for these external services will always be at your discretion. We may append personally identifiable data to this registration for the Partner to use to compare and validate the registration. You will always be notified of such an action during the registration process.
Links to Other Sites
The MemberDirect® site may also contain links to other websites or Internet resources. As an example, from time-to-time we may provide links to Microsoft or Netscape to assist you in upgrading your Internet browser. However, Dodsland Credit Union has no responsibility or liability for or control over these other websites or Internet resources or their collection, use and disclosure of your personal information.
Always review the privacy statements of the sites that you are viewing.
Please contact your credit union if you have any questions or concerns about our MemberDirect® Privacy Statement, or the practices of this site.